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But if you want to take your virtual teamwork to the next level, consider using an assessment as a team building exercise. Whether your team is fully remote or you’re operating on a more hybrid level, healthy communication at work is more important than ever before. In fact, 16 percent of remote workers in a recent study said that communication and collaboration issues were the most stressful part of their job.

Collaborate remotely with your team

Notion’s free plan is great for individuals, while team plans start at $8 per user per month. Notion is perfect for document collaboration, knowledge sharing, and project management. When making these tools available, be sure to train everyone on how they’re used and what they should be used for to ensure efficient collaboration between all workers.

Voice Recorder and Transcription Apps

Instead of in-person meetings, you use video calls and chat to brainstorm, share ideas, and track progress. Everyone works on documents and projects together online, from wherever and whenever they want to work. Assessing the financial implications is critical before adopting a new tool designed for teamwork. A study by Gartner states that organizations that utilize such platforms can see productivity improvements of up to 30%.

From the beginning, to create its legendary comic books, Marvel remote team collaboration believed in the collaboration of super-talented teams. Therefore, every project was divided into smaller steps, and everyone had a chance to participate in the development process. Providing customer support is as essential as providing employee support. Open lines of communication and schedule check-ins or 1-on-1s to identify and address any resource gaps.

Solutions

You can easily share your ideas by creating freehand drawings, annotating images, and using sticky notes—all in real-time. 🗣️ The project manager must communicate effectively with the team, ensuring that everyone understands their roles, responsibilities, and deadlines. This helps to keep everyone on track and working together toward a common goal. One of the most significant benefits of team collaboration systems is that they eliminate the need for endless email threads or attachments that can get lost or become outdated. With Textmagic, all team members can access and share the same up-to-date documents in real time. Check out our tips for encouraging better workplace collaboration based on our experience growing a remote-first team (with almost 100 people working on different projects).

Team members may suffer from feelings of isolation, and communication may be stilted due to lack of face-to-face interaction. Additionally, the reliance on software or other collaboration tools puts teams at risk when there’s a malfunction or connection issue. However, you can take steps to combat all of these challenges and create a productive remote team.

• For example, if a team reduces meetings by 10%, they can save up to 25% of work hours, translating to substantial financial savings annually.
• Outline core working hours, communication protocols, tools used, and expectations for availability.
• You can certainly read the same book and engage in a lively Slack discussion about finer plot points.
• Research indicates that 67% of users prefer software that addresses their unique job needs over more generic options.

Working remotely often means you’re glued to your desk for hours on end, but taking intentional breaks—especially outside—can greatly enhance your team performance and personal productivity. Stepping out for a walk after lunch or during a mid-afternoon lull allows you to recharge and clear your mind, much like a casual stroll during an office break. Plus, if needed, you can quickly turn off your camera during a video call to take a moment to collect your thoughts without disruption. Set aside time for virtual team bonding activities, like a weekly coffee chat or happy hour, where team members can connect on a personal level outside of work. Engage your team with online games or activities like trivia, pictionary, or escape rooms. When working remotely, it’s usually best to over-communicate to make sure your team is on the same page.

• If you’re a business owner drowning in numbers, receipts, and budgets, you might seriously consider hiring an accounting virtual assistant.
• Communication tools allow your teams to chat, share files, and even hold video calls, making sure that everyone stays connected and aligned, no matter where they are.
• You can also use Slack Connect for external communication with your customers, vendors, and partners.
• These remote work tools provide a virtual workspace where team members can share files, conduct meetings, manage projects, and brainstorm ideas in real-time or asynchronously.
• Our psychometric assessments are designed to capture and analyze this data, giving you a baseline to work from and a strategic direction to improve engagement efficiently and effectively.

On-Laptop Team-Building Activities

Basecamp is best used for team communication, project tracking, and file sharing. Notion is an all-in-one workspace where teams can write, plan, collaborate, and get organized. It’s highly versatile, combining notes, databases, wikis, and tasks all in one platform.

Pros and cons of Taskade

It uses a board and card system to simplify project management for teams. Think of it like a digital bulletin board with cards representing tasks. It offers high-quality, reliable video meetings with features like screen sharing, breakout rooms for focused group discussions, and real-time captions and transcripts. Its ease of use and scalability make it perfect for teams of all sizes, from SMBs to large enterprises. With employees accessing and sharing information from personal devices and networks, remote teams face a wider attack surface for breaches.

For instance, its basic plan starts at just $49 per month for a team of five, making it an accessible option for growing companies that need to scale efficiently. ClickUp is an all-in-one productivity platform that combines project management, document collaboration, time tracking, and goal-setting features. It’s highly customizable, making it ideal for teams with diverse needs. ClickUp offers a free plan, with premium plans starting at $5 per user per month. It’s best for project management, workflow automation, and task tracking.

Research shows that collaborative employees are more likely to persist with tasks than those working alone. When remote collaboration tools are implemented effectively, this productivity advantage can be maintained or even enhanced in distributed teams. Miro is an online collaborative whiteboard platform that helps distributed teams with brainstorming, planning, and project management. It offers a flexible and intuitive interface that allows users to create, share, and collaborate on visual content in real time.

During the 2020 COVID pandemic and subsequent shutdown, many teams were forced to go virtual, prompting fears that productivity rates would plummet. While some teams are working on a fully remote basis, many are working on hybrid teams. This means that a portion of the team is working from home, while the rest are still working in a traditional office setting.

Utilize accountability tools

If you don’t clearly explain what you expect from the task, your team can have different interpretations, which can lead to inconsistent results. This lack of visibility can make it difficult for you to track your team progress and make sure that everyone is on the same page. For instance, some team members might prefer direct, concise messages, while others may appreciate more context and detail. Take the time to observe and learn these preferences, and adjust your approach accordingly.

Zoom is perfect for team meetings, virtual events, and one-on-one communication. Microsoft Teams is a robust collaboration tool that integrates seamlessly with Office 365. It offers chat, video conferencing, file sharing, and integration with other Microsoft apps, making it ideal for teams already using Microsoft’s ecosystem.

Reach out for a free strategy consultation with one of our platform experts to discover how collaboration tools paired with our virtual assistants can transform your workflow. Miro is a collaborative online whiteboard tool that allows teams to brainstorm, plan projects, and collaborate visually. Miro’s free plan allows for three editable boards, while paid plans start at $8 per user per month. Miro is best used for visual collaboration, brainstorming sessions, and workshops. Fellow is the only all-in-one AI meeting transcription and management software for remote and hybrid organizations. Have fewer, more effective meetings with the help of AI, productivity-driving features, and seamless integrations.

These password manager tools are lightweight options that teams and employees can incorporate across devices in order to access work when contributing remotely. The tools in this section are ideal for smaller-scale projects or individual tasks that team members must complete, track, and share with others. The following typical PM tools allow you to plan, track, and manage work completed by multiple people over a period of time. These tools are a good option if you want an app specifically designed to host meetings. They include useful features, such as whiteboarding and brainstorm help, that can make the virtual experience seem more realistic. Remote team communication tools are web-based applications specifically designed to aid teams in interacting with each other, despite geographic or other distance.

Forget juggling multiple apps and platforms for communication, project management, and file sharing. Microsoft Teams brings everything your remote team needs into one unified hub. Whether it’s managing tasks, brainstorming ideas, or simply staying in touch, the right collaboration tools can make your remote team feel like they’re working in the same room. ClickUp is considered one of the best remote collaboration tools available for project management. It is an incredibly versatile app and can work as a central hub for project coordination.